Preview in Snow Leopard Supports Scanners and Screen Shots

by  Alan Zisman (c) 2009 First published in Low End Mac October 19 2009, Zis Mac column

Snow Leopard (Mac OS X 10.6) has been marketed relatively quietly by Apple - much less hoopla and emphasis on hundreds of new features than in previous OS X releases. Instead, it's been made out as mostly a performance-enhanced (and Intel-only) cleanup of OS X 10.5 "Leopard". Even the name suggests it's a relatively minor upgrade.

Nicely, Apple's pricing reflects this - US$29, a modest price for a modest upgrade.

Nevertheless, there are changes to many Snow Leopard features beyond simply tweaking the code for improved performance or dumping PowerPC legacy code.

Preview

Take Snow Leopard's Preview: Over multiple OS X versions, this application has evolved from a fairly straightforward print preview front-end to a viewer for PDF, JPG, and other file types, gaining in capability along the way. Recent versions gained the ability to annotate a PDF, underlining or striking out text or adding notes or arrows and other shapes. A nice addition in the Leopard version: The ability to merge pages from various documents by simply dragging pages from the sidebar of one Preview document into the sidebar of another.

Not to be sneezed at - performance that's much faster than Adobe Reader - formerly the standard way to view PDF files.

One improvement of Snow Leopard's version of Preview that Apple is playing up - the ability to select text in a single column of a multi-columned PDF document; previously, your selection would span multiple columns across the page.

Scanner Support

I  was pleasantly surprised, though, to find a seemingly unheralded new feature in Snow Leopard's Preview: scanner support. In the past, I've tended to find scanners better supported in Windows, where generic scanner support was built into the operating system and able to be used in a wide variety of applications.

To make use of my Epson RX620 all-in-one's scan capabilities on my Mac, I had to use Epson's Scan Utility, installed along with Epson's proprietary printer drivers. It's a clumsy application, which displays a 2002 copyright notice and often crashes when shutting down.

So I was pleased that the new Import from Scanner option in the File menu of Snow Leopard's Preview version seems to make use of scanner support built right-into Preview - ignoring Epson's utility.

It gets better - my RX620 is connected, via USB, to my wife's iMac; for a long time, with print sharing enabled in the Sharing system preference, I've been able to print to it from other Macs around the house. Snow Leopard's Sharing system preference adds a Scanning option - another under-advertised feature. With this enabled, Preview's Import from Scanner becomes even more powerful.

Now, if I'm sitting with my MacBook on my lap - with no scanner connected - clicking on the Import from Scanner menu item asks me whether to Include Networked Devices. After clicking that, the RX620 connected to my wife's iMac appears as an option.

And by clicking that, I can control the scanner that's sitting halfway across the house. Yes, I still need to get up and walk over there to place the page to be scanned onto the scanner flatbed, but that's a lot handier than either bringing the laptop over to the scanner and unplugging it from one system and plugging it into the other or scanning on the iMac (after getting my wife away from it) and then either saving the scans to a USB memory stick or emailing them to myself.


Seemingly nice - if you need to scan a series of scans, it appears as if Preview displays them, one after the other, in a single document. Just keep clicking the Scan button in the window after inserting each new sheet, and watch as multiple pages show up in Preview's sidebar.

Multiple Documents, Not One

Unfortunately, all is not as it might seem. Note the title bar of the Preview window in the screen capture. It reads: Scanned Image 3.jpeg (3 documents, 3 total pages). In fact, I ended up with, as it says, three separate documents on my desktop, each one a single page. Close the seemingly three page document and reopen it, and it will only show a single page in the sidebar.

Maybe you recall that I said that under Leopard, you could drag thumbnails from the sidebar of one Preview window into another, a quick and easy way to create a new, multipage document. But try that with the new-and-improved Snow Leopard version and - it doesn't work.

There are two things to be aware of.

- The document opened in your target Preview window needs to be a PDF-formatted document; if you're working with a set of, say, JPEG images, you might want to use Preview's File/Save As option to save in PDF format. (Alternatively, Preview's Scan window lets you scan directly into PDF). If the target window is already a PDF file, you can combine multiple pages, even if the other pages are in a different file format like JPEG - except...

- Unlike the Leopard version, it won't work if you drag the thumbnails of subsequent pages below the first thumbnail in the sidebar. Instead, you need to drop one thumbnail directly on top of the other. (Who thought up this user interface "improvement", Apple? Is this more logical?) It may take some experimentation to get your pages in your desired order. Luckily, it's easy to drag your thumbnails up and down the sidebar to reorder them.

Smaller Files

This can be really handy. Recently, I had to scan a seven page document and send it off as an email attachment. Sending each page as a separate attachment is possible, but messier than sending a single document - much more work for the recipient to read or print.

Before Preview gained its multipage abilities, I might have copied each scan and pasted it, one after another, into a multipage Microsoft Word document. The result when I did this with my seven scans was a 16 MB file, pretty large for an email attachment. (It was about the same size when I saved it as PDF from Word's Print options, and equally hefty when 'compressed' to ZIP format). The same seven pages, combined into a multipage PDF in Preview came in at a much slimmer 4.5 MB. Nice!

Better Screen Shots

One more quiet addition to Snow Leopard's Preview - right below the new Import from Scanner menu item, there's a Take Screen Shot menu item - clicking on that offers options: From Selection, From Window, and Entire Screen. They work nicely - choosing Selection lets you select a rectangle onscreen with the cursor, while Window gives you a camera pointer - click it in the window you want to capture. Selecting Entire Screen pops up a little timer, giving you about 10 seconds to get the screen the way you want it to be captured. Whatever option you choose, you end up with your screen capture in a new Preview window, letting you save it in any supported file format - PDF, JPEG, etc.

All in all, a big improvement over the classic Mac method of pressing Command-Shift-3 to capture the whole screen or Command-Shift-4 to capture a selected area. Yes, OS X has included a dedicated Screen Capture utility ever since Panther - though it seems to be gone now. In any event, building this capability into Preview seems nice. I suspect I will continue to use the free SnapNDrag however.

I'm pleased with the quiet addition of scanner sharing in Snow Leopard and with the new abilities to scan and capture screens in the new version of Preview. I just wonder why Apple messed with the straightforward way to make multipage PDFs in the Preview's previous version.