ISSUE 551: The high tech office- May
16 2000
ALAN ZISMAN
AppleWorks office suite does almost all
things well
A few
weeks ago, we took a look at Microsoft's Works 2000, the latest
incarnation of the scaled-down Office-type suite that is traditionally
aimed at homes, schools, small businesses and notebook users. Such
people perhaps do not need all the bells and whistles of the full-blown
suites and may lack the hardware resources (or cash) to run one of the
big suites.
Apple has been in the Works
business even longer than Microsoft. The AppleWorks name first appeared
on a popular product for the old Apple II. Since then, it's been
flipped back and forth between Apple itself and Claris, a
software-subsidiary. As either AppleWorks or ClarisWorks, it is found
on millions of Macintosh desktops.
Like Microsoft, Apple has a brand-new
version, once again under the Apple name. AppleWorks 6.0 sells for
$129. Unfortunately, the lack of upgrade pricing may discourage the
large number of users who got the last version bundled with their
popular iMac and iBook models. The new AppleWorks sports an attractive
new appearance and, more im-
portantly, adds some powerful new features that could make it a real
winner.
First the eye-candy. Style seems to be
all-important to the revitalized Ap-
ple, and AppleWorks is no exception. Like the company's up-
coming OSX operating system up-
grade, it offers big, colourful 3-D icons throughout. Microsoft starts
its Works users off with a text-heavy listing of every possible
template. But AppleWorks begins with a tidy Starting Points frame,
offering the choice of various types of new document along with tabs to
move to different frames.
Unlike Microsoft, which limits
user-customization in its Works product, Apple allows users to
customize Starting Points, adding their own pages to easily access
commonly used documents. Apple also lets users
customize the tool bar, a feature Microsoft removed from its latest
Works version.
All along, a big strength in AppleWorks
has been how easy it is to mix and match document types. In traditional
Office-type suites, or in Microsoft Works, you might need to create
separate word processing, spreadsheet and database documents, then copy
and paste to move data from one to the other. With AppleWorks you
simply open a spreadsheet or database frame within a word processing
document and work with that tool as long as you need it. As well, it
includes reasonably powerful paint and drawing illustration tools. They
are not on the scale of Adobe PhotoShop, but have more than
enough power for the graphics needs of most casual business users.
Because you can create word-processing
and paint frames within a drawing document, you end up with much of the
power (and more flexibility) of a dedicated desktop publishing program.
Again, it's not Quark XPress, but it's more than enough to lay
out a quick brochure or poster.
AppleWorks includes a couple of new
features, such as tables in word processor documents. Most word
processors have had tables for years, but AppleWorks tables are easy to
set up and can contain all sorts of data, including text, graphics and
even QuickTime video. It's difficult to imagine a time I'll want to
place a video clip in a table cell, but it's nice to know I can if the
need arises.
A bigger addition is the brand new
Presentation module. Once again, in keeping with the philosophy of this
sort of program, it's less powerful than, say, Microsoft Office's
PowerPoint. But it's quick and easy to use, and has access to all the
program's graphics and charting features. And yes, you can insert video
clips in your presentations, where they're more likely to be useful.
There are, however, some things
missing. There's still no real-time spell-checking, something that's
been common in other products for years and finally arrived in
Microsoft's Works 2000. And in the real world, users exchange files.
While AppleWorks 6 can read files created in older versions of that
program, it's unable to read or write in Microsoft Word or other widely
used file formats. The popular MacLink Plus (www.dataviz.com)
gives AppleWorks the ability to open and save files in a wide range of
formats and is a must-have for any AppleWorks user who doesn't live on
a desert island.
Just be sure to install it after in-
stalling AppleWorks so it can hook itself into the AppleWorks menus. *
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